Lessons Learned Log in project management

Lessons Learned Log is an important practice in project management practices.

As a project manager, I know how important it is to record lessons learned; this is useful for the team, the organization, the existing and future projects. Lessons learned are documented information that reflects both positive and negative experiences of a project. Reference: “Lessons Learned Log Example in Project Management”,

They represent the organization’s commitment to excellence in project management and the ability of the project manager (in this case me) to learn from the experience of others.

I will discuss the introduction of this practice first with the program manager, emphasizing all the benefits. After the conversation with him and after his approval, I will organize a meeting with all team leaders working on the project to present the idea and discuss the approach to its implementation among the teams. More project management practices on

Presentation of the Lessons Learned Log practice

To clarify the importance of the lesson diary of all participants in the project, I will explain in detail its function and purpose. Whether we use the experience gained to prepare current projects or to identify improvements in the project management process, we learn from both unsuccessful and successful previous projects. If we do not learn from the failures of projects, we are doomed to repeat similar situations. By not getting the most out of project successes, we miss opportunities to implement good processes and practices to complete existing and future work.

Lessons with lessons learned are written documents that can take various forms. They can be adapted depending on the context of our improvement project. At a minimum, they will include the following information:

Project name and key contact details;
Short description of the project;
The subject or topic with which the lesson is related. This should be in the form of a title, e.g. building willpower, creating a team, collecting data, keeping pace;
Clear lesson plan;
Summary of the way the lesson is taught;
Benefits of using the lesson and suggestions on how it can be used.

Why use this tool?

Lesson diaries are used to gather and share knowledge about what worked well and what could have been done differently during the planning, management, and implementation of our improvement project. They will help others learn from the experience of our team. Read more on

Benefits of diaries with lessons learned:

They will support the culture of learning;
It will help the teams avoid the common traps we have experienced;
They will increase the understanding of the problems that may be encountered and how they can be solved;
They will provide ideas on how the approach can be improved next time;
They will help identify good practices so that they can be replicated;
They will help teams avoid “rediscovering the wheel”.

I hope you realize the usefulness of this type of diary and we will be able to create this practice together to optimize the quality of the project.

2 replies on “Lessons Learned Log in project management”

Adding “lessons learned” to the diary throughout the project life cycle is a very good practice that is often forgotten when there is a lot of workload and variation between several projects.

As unnecessary and time-consuming as this practice is in the beginning, especially with a busy schedule, in the future it will be the practice that will alleviate problematic projects and the workload of the Project Manager and other people working on the project or task.

The benefit of capturing and recording lessons learned from situations is that all information is documented in a timely and accurate manner. Key lessons or dealing with any issues that are not recorded at the same time as the project is implemented are often forgotten to be mentioned during the lessons learned sessions after the project is completed. In this template, as all problem situations will be described, or what went wrong during the project, so against each record will be written its solution and what steps the PM has taken to solve this problem.

The template will also not only contain information with solved problem situations, but even it will store and briefly describe the achievements of each contributor to the improvement of a task or various processes of the project life cycle.

In the future, when a project manager is working on a project and finds himself in the same or a similar situation, he / she will always be able to use this template to decide which approaches would help in case of difficulty and so work will not be delayed or delayed. which can lead to failure.

Ultimately, this is a kind of teamwork, the sole purpose of which is to contribute positive results to both the company and the client. Making quick and timely decisions can be key to successful project changes, using different and correct resources, keeping costs within reach, and minimizing or even avoiding the impact of certain risks. .

The global project management institutions define the keeping of such a diary as learned and acquired from the project implementation process.

The lessons can be identified and described at any time during the project life cycle, but can also be used after its completion. The purpose of documenting the lessons learned is to share and use the knowledge gained from previous experience, to encourage the repetition of desired results and to prevent the recurrence of undesirable situations or Greeks.

As our company often works on projects with similar purpose and content, such a practice would help save time, effort and money by reviewing positive and negative previous experiences.

Documenting and systematizing the lessons learned would also help our new project managers and executives get acquainted with our corporate culture, the way we have traveled and the lessons learned from it.

Keeping a diary of lessons learned is a sign of an organization’s maturity and can be seen in the world’s leading companies. Our company has proven over time that it is progressive, constantly evolving and focused on first-class quality of services provided.

The introduction of a practice for describing and preserving the lessons learned would establish her as a professional in the implementation of projects, whose relentless desire for improvement is leading in the most trivial task.

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